Do Tight Corporate Social Media Policies Help or Hinder?

Linda Skrocki is the Senior Engineering Program Manager/Owner for Sun’s primary, external-facing community sites (blogs, forums, wikis, etc.). In addition to being a corporate social networking evangelist, she has managed many of Sun Microsystems highest profile web programs over the last 9 years.

What is your risk & transparency tolerance?

That’s a question every company must ask before embarking on their officially branded new media journey, but let’s be honest, tightly controlled content is nothing more than traditional website content and/or press releases. If that’s the most risk your culture/policy allows when it comes to marketplace conversations via social media platforms, don’t waste time and money implementing an external-facing officially branded collaboration site — it simply won’t be an environment conducive to meaningful, authentic marketplace conversations and certainly won’t foster healthy business relationship building that ultimately affects your bottom line.

If a tightly controlled or no approach is the chosen path, it’s important to note that conversations about your company, good and bad, won’t cease to exist. They’ll just have to happen elsewhere — most likely in places far less findable by you; thereby, giving you less opportunity to:

• amplify positive company & product feedback from the marketplace
• strengthen your company & products by listening and acting upon negative feedback
• rally interest and extend awareness by being able to easily participate in the conversations

(Re)evaluation of our fears

Still reading? Thinking your company’s social media policy might need a laxative? Not sure how to get started? Try this: Each overly rigid policy term is based on fear of a specific situation. Examine each term & it’s fear-based situation & ask:

1. Aren’t these legal bases already covered in our company’s employment terms and/or site Terms of Use?
2. Why are we trying to control conversations employees & the marketplace may have on social sites any differently than conversations they have at a bus stop, dinner party, etc.? Don’t we want them to drive awareness of our company and products?
3. Why are we scaring our employees to a degree that they don’t want to engage in cool and interesting marketplace conversations about the company and our products?
4. In the statistically* unlikely event that an employee goes hostile and says bad things about us,
   a) do we really think policy will stop them?
   b) wouldn’t we want the likely inaccurate rant to happen in our own backyard where it’s more easy to find and respond to?
5. Is it really worth sacrificing hundreds of thousands of fruitful conversations because we’re afraid of a possible nasty conversation?
6. What if the nasty conversation happens? Why can’t we just counter by publicly correcting the inaccurate points with facts and own-up to the accurate points by making our product stronger and gaining bonus points for driving this awareness?

Relax, Trust & See Goodness Unfold

I’m not saying let go entirely. Employees appreciate guidelines. They want to remain gainfully employed and don’t want to get themselves or the company in trouble. They may not clearly be aware of the company’s stance on topics to avoid if they are buried in pages of legalese. To augment existing employment terms, a set of brief, comprehensive social media guidelines will not only stand a better chance of actually being read by your employees, but will set everyone’s minds at ease by knowing how to effectively engage in the social media space.

If you need a solid example of an effective set of guidelines, Sun’s Guidelines on Public Discourse has stood the test of time and has proven to be amazingly effective not only for Sun but for other companies who have used it as a model.

* Example: http://blogs.sun.com, along with the Guidelines on Public Discourse, deployed in 2004. No approval is required prior to employees blogging. The original tag line “This space is accessible to any Sun employee to write about anything” remains in place. As of this post, there are more than 140,000 blog posts and only a handful of possible policy violations have been raised.

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25 Reasons Why Your Company is Boring

(This was sparked from a Seth Godin post called You’re Boring. It was brilliant. I had to write about it.)

You know you a boring business if..

1. You have a tri-fold brochure with little business cards that you hand out to everyone you see… and I do mean EVERYONE.

2. You designed the tri-fold in Publisher.

3. You are using a type-font called Arial, Times New Roman, or Courier for your logo… and you made the logo in Microsoft Word.

4. You decide not to blog because “I just don’t have the time.” Your potential customers don’t have the time to read it anyway.

5. You use your initials for your company name. (This is a give or take depending on your initials)

6. Yellow Pages is the only marketing for your business because you have been doing it for a decade. Why change a good thing? (ha)

7. You attend networking events and take as many business cards as possible but never help another business professional.

8. If your website says “Copyright 2002″ or anytime before 2007.

9. All your collateral material looks different… different colors… old logos… better yet… no logo.

10. You refuse to think outside the box and go out on a limb (marketing or anything else).

11. You get up after 9am.

12. If you photo-copy a flier and hand it out. Spend the extra money and get full color. Better yet, don’t use a flier. Doesn’t everyone?

13. You have an individual answering your phone that sounds like they just woke up from a nap or smoked a bowl.

14. YOU USE AN EMAIL THAT Ends with a phone or cable company: AOL, SBCGLOBAL, or the like.

15. You refuse to act on ideas until they are safe or your competitor does it. Ready, Fire, Aim. Fail.

16. You do not attend networking events because you have “better ways to spend your time.” You will be spending your time closing your business account at the bank.

17. You never have a new idea. You just copy others.

18. Social Media is scary to you. So you do the next best thing… you ignore it.

19. You hard sell EVERYONE. Nobody cares. Put away your product or service. Can I get to know you first? I don’t give a crap if you can save me 20%.

20. You have goals. Wait. Well, you HAD goals but you didn’t write them down so…

21. You look down your nose at everyone who is younger or less experienced. You never pay them but want to share services.

22. You actually cut your marketing budget because sales are down.

23. Your Twitter account has no interaction… just a broadcast message.

24. You send an Auto-DM on Twitter. Period.

25. You cut your business cards yourself and left the tattered edges.

The best things about having a boring business is that you can change. You can turn into the vibrant and growing company that will be the pride and joy of your life. Well, other than your children or significant other.

People Interpret Your Message on Their Terms. Control It.

There is talk going around about how blogging, Twitter, Facebook, and other social media sites can help control your marketing message.   I completely agree with the assertion that you can help sway a particular message to the public but.. the world has a tendency to misunderstand where the CONTROL takes place.

It’s impossible to control HOW people interpret your message, but it IS possible to control WHERE the conversation takes place.

People will interpret your message in a way that is congruent with their beliefs and values.  You can’t change that.  When you start broadcasting your message through the social media sphere you will most certainly be misread, misinterpreted, misquoted, and you will be wrong… from time to time.  That’s fine.. it is all part of the game.  Don’t let that bother you.  Focus on the things you can control.

Where you have more control is the conversation.  If an unhappy customer is spouting bad news about your company on Twitter, you have the power to take the conversation offline… if you respond quickly.  If you’re using social media for lead generation, you have the power to lead prospects to your blog where you have the chance to convert them to customers.

Bad news can only hurt you if it stays on the social web.  Interested prospects are no good to you if you don’t lead them to your doorstep.  Your message will be warped by social media.  Spend your time thinking about where you want people to go and how to get them there.

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5 Steps to Using Social Media for Lead Generation

Why is it advantageous to use social media as a lead generation tool?

Yesterday we talked about a new way of thinking for the marketing professional… thinking of your customers as people first. So why does this matter? Why is it beneficial to start communicating directly to your consumer base in a peer-to-peer environment instead of mass marketing?

In my opinion… the sell can be made easier.

We (business professionals) are all searching for ways to better market to our consumer base. How can you be creative and produce advertising that will catch the attention of a passerby? How can you create a brochure that will pull people into the folds and sell them on a product? Using social media can help bring the guard down of a consumer. We all exist in walled gardens… holding our purse strings tight to our chest. It is very rare that anyone or anything will ever get into our mind to sell us on a process. We tend to listen to our peers more than anything else.

Social media (especially blogs) can help in building trust between an individual and a brand. Let’s use social media to build that trust.

1. Tell customer and personal stories on your blog. If you currently have a blog for your company be very sure that you are telling stories and not regurgitating industry information. How are you setting yourself apart from your competition? You are more likely to garner leads (in the long term) if you are telling stories with personality and flair. People will latch on and relate with stories about other customers.

2. Utilize LinkedIN now and forever. LinkedIN is a powerful tool. If used correctly it can open up huge potential for networking with like minded individuals. Your current customers and likely to be connect to other individuals that could be powerful referral sources for you. Do not underestimate the power of your current customers.

For more tips on using LinkedIN: 10 Ways to Use LinkedIN,

3. Connect to a Local Social Network. In Indiana we are extremely blessed to have the local networking site of Smaller Indiana. Smaller Indiana has over 7000 professionals across the state who are willing to talk, debate, and share information among each other. We have used SI to connect to hundreds of individuals and business owners. By sharing in experience and then connecting offline you have a great opportunity to build trust.

4. Track local users on Twitter. If you are currently using Twitter to share information it is extremely important to connect with potential customers in your area of influence (Do you see a trend forming here?) You have the ability to search over different keywords while using Twitter. If a user is talking about a topic that is central to your business… communicate with them!

5. Encourage Your Peers to Share. One of the more powerful parts of social media is the ability to share content over a wide-spread group of people. Encourage your connections, customers, and friends to spread your story out across the masses.

You should always keep traditional marketing in the mix whenever possible. Social media is not the end all of the marketing kingdom. However, the tool will give you the ability to connect with individuals on a completely different level… building trust… and eventually the sale… in the process.

Why Kodak Thinks You Should Use Social Media

Kodak has been doing some interesting things in social media over the past couple of years. Leave it up to the photo giant to release a Kodak_SocialMediaTips_Aug14 describing their experience using the tools. There is some extremely valuable insight from the Chief Marketing Officer, Jeff Hayzlett. I thought I would lay out some of the key points he made in his introduction letter at the beginning of the report.

“Why do I take the time to use social media like Twitter and Facebook? Because in today’s media landscape, it’s vitally important to be where our customers are. Kodak has always embraced this marketing philosophy, and today that means being active in social media.”

This is a huge step for corporations to make when using social media as a tool for communication. It is encouraging to see a c-level executive using and relating to the tools within the social media world.

“Social media has enabled new ways to initiate conversations, respond to feedback and maintain an active dialogue with customers.”

“I strongly believe that if you get involved in social media, it will grow your brand, strengthen the connection between you and your customers and keep you grounded and aware of what people really think about your company. It’s well worth the time invested.”

Kodak is making pretty large strides into the world of online communication. The research report is pretty simple but powerful in the same way. For many social media users the information contained in this report may seem secondary knowledge… but for the majority of the CEOs, CMOs, and business owners in the world… it is a light shining through the darkness.

Well done Kodak… Well done.

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Defining Change As An Individual

I found this amazing example of kinetic typography last night and it created an idea that is not new… but needs to be rehearsed and rewritten hundreds if not thousands of times. Do we fully understand the power we have as an individual? Do we fully understand the power we have as a community of individuals?

I am not speaking of change in a political sense but change in a single… solitary way… a change in individuality that has the power to spread across the many platforms of communication afforded to us.

Smaller Indiana is just one example in the many different platforms that allow your individuality to shine through… the many platforms the allow for ONE person to make a change that could empower thousands of people toward the same goal.

“In my observation it is you that creates the change by challenging your own individuality…creating that positive atmosphere for yourself and every person surrounded by your presence. And in the end it is all in simple action… whether it is conducting by individuals as a whole or just by one person.”

Because of the tools afforded to us by the Internet and technology… we have the ability to spread our own message to hundreds of thousands of people…

What is YOUR message? Are you challenging it?

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Search & Authenticity Are Key to Corporate Blogging

I was skimming through Chris Brogan’s posts and happened across a post called: A Counterpoint to the Branding Craze. This caught my attention because I am a huge advocate for branding, both personal and professional.

I have tried to use my blog to create a brand identity for myself and my company and it has been successful in more ways than one. In his post Chris talks about the concept of search being involved in the corporate strategy of most companies:

One of the reasons that I advocate content marketing, such as writing a compelling group blog, is that it’s an opportunity to build search equity. Writing about things that people might search for is a great way to find some new people at your door who might want a look at your product.

Content marketing should be in the corporate strategy plans of every business in America. There are a couple of reasons why I am strongly urge clients and businesses to dive into the realm of content marketing:

1. The Search

By blogging and writing about things that “people may search for,” you are creating a website (blog) that will hit the search engines with enthusiasm. When you have a site where content is changing regularly and you are writing about issues/services that people find important, you will find an increase in visitors to your site. And with an increase in visitors comes… more lead generation for your company and service offering.

2. Authenticity and Personality

Consumers today want communication authenticity and personality behind a company. If you are a stoned face corporation sitting in a corporate park somewhere and are NOT listening to your customers needs and wants: YOU WILL FAIL. By blogging and creating an area for dialouge you are telling your customers: I trust you. I want to hear what you have to say. This goes for both big business and small business.

3. Brand Identity and Value

People want to connect with brands on a level that has become as personal as a relationships between two people. A blog/content marketing allows you to start the romantic courtship of a consumer. This courtship can turn into a seasoned consumer that will spread your good message across the valleys and streams. Maybe even through their email.

There are a multitude of reasons to start a blog and create a space where content marketing is king. Read more of Chris Brogan’s posts if you get the chance. He is a genius at laying out what it takes to create great, authentic content.

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What the CRAP is Social Media?

I can’t believe it has been a year since Marta Kagan shared the “What the F**K is Social media?” slides on the now famous website: SlideShare. I know that many of you may be offended by the offensive language that is used in this slideshow and the only reason I am sharing this is because they (bleep) out the word.

If you are wanting to understand the concepts of social media (which are now a bit data) slide on through this slideshare. Better yet, if you are wanting to understand the concept of a viral phenomenon… you are going to need to slide through this slideshare. This presentation has been shared hundreds of thousands of times (if not millions).  Out of respect to viral marketing and Marta… I wanted to reshare this presentation.

If anyone is completely and utterly offended by the use of this slideshare… I apologize now.

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Is Outsourcing Social Media Okay?

I have been debating for many moons on the topic of outsourcing your use of social media. I will be completely honest with you… I have not come to a conclusion. We have been through the process of completing projects for clients where we supported all the content creation and “fed” all of the social networks. The goal was to create a mass interest in a specific topic. There were some that worked but the majority of them failed. It was hard to look at a failing project that used the tools I loved so much.

What went wrong?

In the majority of the failed projects it was the issue of emotional empowerment behind a message. It was hard for an outsourced contractor to take the view of the actually company. It was hard for us to replicate the ideas and aspirations of another company without being intimately involved in the daily routine. This ultimately led to the creation of education and training materials to be used internally by corporations.

Implementing a successful social media strategy is inherently connected to the daily routine. Take Zappos for example: by empowering employees to tweet about their daily routine and add in information about the company… they found extreme success by creating a HUMAN identity (more about that later).

I am not going to sit here and condemn the act of ghost blogging. I can look at numerous examples where ghost blogging has worked to some extent. If you can find a company that intimately understands your emotional tie between your company, products, message, and services it may be an easy fit.  I do, however, condemn the act of ghost Twittering (more on that later).

In reality, the best social media communication is done by owners and employees. If you love what you do it shouldn’t be hard to scream to the heavens about your daily routine.

It is all tied to education. Educate yourself and your team on how to use the tools effectively and productively. If education and training are done the right way (with a great strategy)… you will see an increase in brand awareness and customer support without having to spend thousands of marketing dollars on outsourced implementation.

Although, it doesn’t hurt to have support it is important that YOU have a vested interest in the promotion.

What do you think? Is social media outsourcing a viable strategy?

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Use YOUR Ideas When Writing a Blog. Period.

It is true… sometimes you get in a rut when debating on what you should write on your blog. The depressing thought-police come crashing through your door and stop any hint of creative musing… just because they can. How do you push yourself out of the mind block and towards creative thinking/writing?

When I personally find myself in a rut I tend to retreat to my Google Reader to find inspiration from other writers in my specific industry. It helps when there are hundreds of people writing about the same topic and feeding off each other to create content.

But that is where it stops or it should stop.

There are plenty of blogs out there that credit an author by linking to their post… but then continue to copy the content and paste it directly into the post. Be very careful when using content from another blog. Is there a right way to credit a writer and still build off their ideas while creating your own? Of course!

Linking

If you are building off of another writer’s idea be very sure that you link the title of their post in your content. By linking to their blog posts it gives the author the ability to visit your blog and comment on your idea. This is a great way to create a environment of co-collaboration. An even better thing to do is to email the author and let them know you are writing about their post.

Paraphrasing

It is okay to paraphrase an author’s work as long as you are giving them credit for the idea. This does not mean you can copy and paste their ENTIRE post inside of your blog. This does not give any credit and it just means you are lacking in the area of original thought.

Quoting

If you enjoyed a sentence or two from a blog post it is okay to quote that author if it supports your post. Be sure that you give them credit for the post and put the quote in italics.

This just happens to be a few personal ideas I have been building over the past year while writing. There have been times when I have made the mistake of borrowing a little more content than necessary and for that I apologize. The important thing to remember is judge the amount of content you are borrowing. Would you enjoy it if another blog borrowed that much content from your post?

There are many authors who could care less if you borrowed their content for a post but like mom always said, “Kyle. Better safe than sorry.”

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